A modern DMS that fits the way you already work.
Every dealer runs differently. Legacy systems make you change to match them — their fields, their workflow, their idea of your business. Calibrate goes the other way: turn on the modules you run, name things what you call them, and shape it around the operation you already have.
Launching soon · now onboarding our first dealers
Your system today
- InventoryRunning
- CRMRunning
- QuotesRunning
- RentalsRunning
- Work ordersRunning
- InvoicingRunning
- PartsReady
- InspectionsReady
- WarrantyReady
- WorkforceReady
No two dealers run the same system.
A rental yard, a sales floor, and a service shop need different things on day one — and the same dealer needs something different two years later. Same product underneath, shaped three ways.
Rental-heavy yard
Fleet on the board, contracts billing on a cycle, and a machine's whole history on its record.
- Rentals
- Inventory
- Invoicing
- Inspections
Sales floor
Pipeline, quotes that get signed on a phone, and every deal tied back to the customer.
- CRM
- Quotes
- Inventory
- Invoicing
Service & repair shop
Jobs, hours by technician, parts off the shelf, and an invoice built from the work.
- Work orders
- Parts
- Workforce
- Invoicing
Every one of them has the other modules too — switched off until the business needs them.
A machine has one file, and everything lands in it.
The reason a DMS is worth having isn't the module list — it's that the sale, the rental, the repair, and the invoice all know about each other. In Calibrate that's not an integration. It's the same record.
Acquired
Unit acquired at $41,200
Cost basis set
Quoted
Proposal signed on a phone
E-signature certificate attached
On rent
Monthly contract, auto-billed
4 cycles invoiced
Serviced
Hydraulic repair, 5.5 tech hours
Parts + labor posted to the unit
Invoiced
Paid by ACH, pushed to QuickBooks
Margin recalculated
Five things happened to this machine. They’re all on one record — so “what has this machine actually earned me?” is a page, not a project.
Every module has a page of its own — what it does, what changes, and how to get started.
If we don't have the field, you add it.
No vendor can guess what your business tracks — the buyback price, the yard slot, the date somebody last laid eyes on it. So Calibrate doesn't try. Every record type takes the fields you define, in the app, in about a minute. That's what makes it fit instead of nearly fit.
A unit record · your setup
The highlighted three don’t ship with Calibrate. An admin added them in about a minute — no migration, no developer, no ticket.
Add them anywhere
Every record type takes custom fields — right down to the line items.
- Assets
- Companies
- Contacts
- Locations
- Opportunities
- Activities
- Quotes
- Quote segments
- Work orders
- Parts
- Vendors
- Warranty claims
And they’re real fields
- Text
- Number
- Date
- Yes/No
- Dropdown
- Currency
Typed, searchable, and reportable — not a notes box you paste things into and hope somebody reads.
Every record type, not just the big ones
Assets, companies, contacts, quotes, work orders, parts, vendors — and child records like quote segments too.
Real typed fields
Text, number, date, yes/no, dropdown, or currency — searchable and reportable, not a notes box.
You control who sees them
Any field can be hidden from a role, so cost and margin stay off the sales floor.
Or start from a pack
Switch on a prebuilt spec pack for your equipment type and get a full set of fields at once.
And an unfamiliar value never fails a save. A tech types a make nobody has entered before, Calibrate records it and flags it for cleanup instead of refusing the job. Nobody stands in the yard at 4:55 unable to close a work order.
The settings other systems make you call about.
Your admin changes these in-app, in minutes — no ticket, no migration, no waiting on us to schedule it.
Dropdown lists
Statuses, makes, categories — your values, edited on one reference screen.
Roles in plain English
Who views, edits, deletes — per module. Hide cost and margin from the sales floor.
Your numbering
Your prefixes and padding, continuing from wherever your old system stopped.
Your brand
Your logo and colors on documents, emails, and a branded sign-in.
One system, updating itself.
Everything is live for everyone the moment it changes — on a phone in the yard or a desktop at the desk. Nothing to install, nothing to refresh, no half-powered mobile app.
Overview
Dashboard
In stock
142
+6
Open quotes
$1.24M
+12%
On rent
37
−3
Revenue · last 12 mo
▲ 18%Inventory by status
At the counter · 2:14 PM
X-2608
Booked out, 4 weeks
Sales writes the contract on a phone, standing in the yard.
In the office · 2:14 PM
Availability board updated
No refresh, no re-entry
Nobody promises that unit to a second customer.
Every screen is live. The double-booking problem is a data problem, and it goes away.
Works with the tools you already run on
Invoices and payments sync to QuickBooks Online, customers pay by card or ACH into your own Stripe account, and your contacts stay current in your email platform. See integrations.
Serious about your data — quietly, by default.
- Tamper-evident, hash-chained audit log
- Authenticator 2FA, enforceable org-wide
- Encrypted at rest on SOC 2 Type II infrastructure
- Each dealer's data isolated and enforced server-side
And it stays yours.
- Lapse doesn't mean lockout — read-only, with full access to your records
- Export everything to spreadsheets or a full backup, anytime
One price. Every module included.
Incumbents make you sit through a sales call to learn a number. Ours is on the site — along with what's in it, which is everything.
- Every module, on every plan — nothing sold à la carte
- 14-day free trial, no card required
- No setup fee, no implementation project
- Cancel anytime and export everything
Plans
Core
Up to 5 users
$2,000/mo
PlusPopular
Up to 20 users
$5,000/mo
Enterprise
Unlimited users
Let's talk
Annual billing: 2 months free. Every plan starts with a 14-day free trial.
See full pricing- No contracts
- No implementation fee
- No lock-in
Built for heavy equipment, material handling, agriculture, powersports, trailers, and specialty retail. Tell us what you run — if it’s units in, units out, Calibrate fits.
Run your dealership on software you own.
01
Sign up
No demo to schedule, no sales call to sit through, no IT department required.
02
Import your data
Bring customers, contacts, and equipment in from a spreadsheet with the built-in wizard.
03
Run your day
Quotes, rentals, service, and invoices — live for your whole team from day one.
Now onboarding our first dealers — we build alongside you.