Invoices, online payments, and aging that match the work.
Invoices, payments, and aging assemble from your rentals and work orders — nothing re-keyed. On Plus, customers pay by card or bank transfer on a branded page, money lands in your Stripe account, and books sync one-way to QuickBooks Online.
- Invoices assemble from work already logged
- Money lands in your Stripe account, not ours
- One-way QuickBooks Online sync (Plus)
INV-2026-0311
Northgate Materials Co.
Due Jul 15 · PDF attached
Total
$4,820
Pay online
Card or ACH · your Stripe
Accounting sync
Due
$4,820
Paid
$0
Status
Open
From the work to the bank.
For the owner or bookkeeper who wants invoices out of real rentals and repairs, customers paying online, and everything landing in QuickBooks without re-typing a line.
The work happens, then The invoice assembles, then The customer pays.
What you're owed, and how late it is.
Open invoices bucket by how far past due they are — so the conversation you need to have today is obvious without building a report.
An accounts-receivable aging chart with buckets for current, 1 to 30, 31 to 60, 61 to 90, and over 90 days.
Draft to paid.
Status progression: Draft → Issued → Part paid → Paid.
Everything on the money.
Invoices from the work
Billing builds itself from the rentals and work orders you already logged, with no re-entry.
Customers pay online (Plus)
Email a View / Pay link and they pay by card or ACH on your branded page. Money goes to your Stripe account — Calibrate takes no cut of customer payments.
Invoice PDF in the email
Customers get a PDF they can forward, plus a full preview on the pay page to download or print.
Payments, refunds & aging
Record payments by hand on every plan. With online pay connected, Stripe refunds update the invoice balance automatically.
Customer statements
Send a customer everything they owe — open invoices bucketed by how overdue they are, plus recent payments — one at a time or all at once.
One-way QuickBooks sync (Plus)
Customers, invoice lines, tax, and payments flow into QBO. A sync hiccup never blocks a save.
For whoever actually runs the billing.
If you're the one rebuilding invoices in QuickBooks every week and chasing checks, this is the part that gets your afternoons back.
| Today | On Calibrate |
|---|---|
| Invoices are rebuilt by hand in QuickBooks from a work order printout. | Invoices build from the rental or work order — no re-keying, no transcription errors. |
| You chase payment by mailing a PDF and hoping for a check. | Customers pay by card or ACH from the invoice email, straight into your Stripe account. |
| Month-end means exporting a CSV and reconciling twice. | Issued invoices and payments push to QuickBooks Online automatically. |
| Nobody's sure who's past due without building a report. | Open-item aging and customer statements are a screen, any day of the month. |
Billing, running in three steps.
- 1
Set your numbering
Pick your invoice prefix and starting number so it continues from where your old system left off — no restart at #0001.
- 2
Connect QuickBooks
One OAuth click on the Plus plan. Your books stay in QuickBooks; Calibrate feeds them instead of replacing them.
- 3
Invoice from the work
Generate from a completed work order or a rental cycle, email it with a pay link, and watch the payment land.
Common questions about financials.
- How does dealer invoicing and online payment work?
- Invoices assemble from the rentals and work orders you already logged, so nothing is re-keyed. On the Plus plan you email a View / Pay link and the customer pays by card or bank transfer on a branded page. The money goes directly to your own Stripe account — Calibrate takes no cut of customer payments — and refunds issued through Stripe update the invoice balance automatically.
- What is a customer statement, and how is it different from an invoice?
- A statement is a summary of everything a customer currently owes: each open invoice with its balance and how overdue it is, their aging buckets, the payments received in the period, and a total due. Unlike an invoice it isn't a saved record with its own number — it's generated fresh each time from your current invoices and payments, so it always reflects the latest picture. Drafts are never included, and paid or voided invoices drop off.
- How is aging calculated?
- Open invoices are grouped by how far past due they are — current, 1–30, 31–60, 61–90, and 90+ days — with a total for each bucket. Only issued invoices with a remaining balance count, so drafts and fully-paid invoices never inflate the number.
- Does it sync with QuickBooks?
- Yes, one-way into QuickBooks Online on the Plus plan. Customers, invoice lines, tax, and payments flow from Calibrate into QBO so your accounting isn't re-keyed. The sync runs in the background and a hiccup on their side never blocks you saving work here. It syncs invoices and payments only — it does not push purchase orders, vendors, or bills.
- Can I take payments without the Plus plan?
- You can record payments by hand on every plan, which covers cheques, cash, and bank transfers you take yourself. Online card and ACH payment through Stripe, the payments dashboard, and QuickBooks sync are Plus features.
- Where does the money actually land?
- In your own Stripe account. You connect your Stripe account to Calibrate, customer payments settle to you, and Stripe pays out to your bank on its normal schedule. Calibrate never holds your money and takes no percentage of customer payments.
Every plan includes every module — they’re built to work together, so the record you need is already there.
See financials in action.
It’s included on every plan, and pricing is published — so there’s nothing to pry out of us on a call.