Sell it, service it, and never lose a ticket in the rush.
From compact tractors and implements to mowers and handheld OPE, Calibrate runs your whole shop — units on the floor, parts on the shelf, and every repair on the bench — so the seasonal rush doesn't bury you in sticky notes and half-finished work orders.
- A service board that survives the spring rush
- Parts, units, and repairs in one system
- Published pricing — no demo required to see it
Work Orders · spring rush
Service board
Toro Z-Master
deck belt + spindle
Cub Cadet XT1
won't start · carb
Honda HRX217
blade + tune-up
Scag Tiger Cat
hydro oil + filter
Exmark Lazer Z
spindle bearings
Kubota Z421
PTO clutch (backorder)
Ariens IKON
deck idler pulley
John Deere Z375R
full spring service
Toro TimeCutter
battery + blades
Sound familiar?
“In season my service board is a wall of tickets. I can't tell what's waiting on parts, what's done, or who to call.”
Work orders move each unit through status — waiting, in progress, waiting on parts, done — so nothing stalls unseen and the customer gets called when it's ready.
“Every unit has model and serial numbers I need for warranty and parts lookups, and my POS has nowhere to put them.”
Add model, serial, engine, and deck-size or hitch custom fields you define in-app on each unit and each work order.
“I stock parts for dozens of models and I'm always out of the one everyone wants or sitting on dead stock.”
Parts track what you carry and what a job consumes, so the fast movers stay on the shelf.
“Warranty repairs, cash repairs, and a floor sale all need to hit the books cleanly.”
Quotes, work orders, and financials turn a sale or a completed repair straight into an invoice.
In April, the board is the business.
Every repair carries a status, so you can see what's moving, what's blocked, and who's owed a phone call — instead of reading a wall of paper tickets and hoping.
A seasonal service board with four columns: waiting, in progress, waiting on parts, and ready for pickup.
Check it in, fix it, get paid.
Repair is usually the best margin in an ag or outdoor power shop. This is the loop that has to hold when the season turns.
Check it in, then Pull the parts, then Call and invoice.
How the day runs now, and how it runs after.
| Today | On Calibrate |
|---|---|
| The service board is a wall of paper tickets. | Every repair moves through status — waiting, in progress, waiting on parts, done — so nothing stalls unseen. |
| Model and serial numbers get written on the ticket and lost. | Model, serial, engine, and deck size live on the unit and the work order for warranty and parts lookups. |
| You're out of the fast-moving part and sitting on dead stock. | Parts track what you carry and what each job consumes, so the movers stay on the shelf. |
| Customers call to ask whether their mower is ready. | Status is on the ticket, so the counter can answer without walking back to the bench. |
Built for ag & outdoor power shops of every kind.
One system, whatever you sell, rent, or service. Here's how it fits the specific units you run.
Tractor & implement dealers
Model, serial, hours, and PTO/hitch specs as custom fields, with sales and service on one record.
Lawn & garden dealers
Mowers on the floor with make, model, and deck-size fields — and the spring service board under control.
Outdoor power equipment (OPE)
Trimmers, blowers, and saws with model and serial for warranty and parts lookups.
Ag parts & service shops
Track what you stock and what each repair consumes, so the fast movers stay on the shelf.
Calibrate is dealer management software for ag & outdoor power of every kind — including dealers of:
- compact tractor
- utility tractor
- row-crop tractor
- sub-compact tractor
- combine harvester
- forage harvester
- hay baler
- round baler
- mower conditioner
- tedder
- rake
- planter
- seed drill
- sprayer
- spreader
- tillage equipment
- cultivator
- disc harrow
- front-end loader
- backhoe attachment
- skid steer attachment
- zero-turn mower
- riding mower
- stand-on mower
- commercial mower
- walk-behind mower
- string trimmer
- leaf blower
- chainsaw
- log splitter
- wood chipper
- stump grinder
- tiller
- snow blower
- pressure washer
- pole saw
- hedge trimmer
- utility vehicle
The modules that carry your day.
Every plan includes the whole system. These are the parts a ag & outdoor power shop leans on most.
Work orders
The seasonal service board: every unit, its status, its parts and labor.
Parts
Blades, belts, filters, and implement parts, and what each job pulls off the shelf.
Inventory & assets
Units on the floor with your own model, serial, and spec custom fields.
Financials
Invoice the repair or the sale without a second system.
Add the fields you track — make, model, deck size, hours, engine — in-app, no migration and no support ticket.
Switching doesn't have to be a project.
You configure Calibrate yourself — no migration ticket, no waiting on a developer to add a field.
- 1
Load customers and units
Import your customer list and the units you carry from spreadsheets using the built-in import wizard, included on every plan.
- 2
Set up your service board
Define the work order statuses your shop actually uses and the spec fields you look up — model, serial, engine, deck size — in Settings, in minutes.
- 3
Run the rush on it
Check a unit in, pull parts against the job, mark it done, and invoice it. That is the whole loop, and it is the one that has to hold in April.
Common questions from ag & outdoor power dealers.
- What software do tractor and outdoor power equipment dealers use?
- Many run a retail POS for the counter plus paper or a whiteboard for service, which works until the seasonal rush, when the repair backlog stops being visible. Calibrate puts units, parts, and repair tickets in one system, so a floor sale, a parts pull, and a warranty repair are all on the same customer and unit record. Repair is typically the highest-margin work in an ag or outdoor power shop, which is why the service board is the piece worth getting right.
- Can it manage a seasonal service backlog?
- That is what the work order module is for. Every repair carries a status — waiting, in progress, waiting on parts, done — so at any point you can see what is stalled, what is blocked on a part, and which customers are owed a call. Parts consumed and labor logged stay on the ticket, so the invoice matches the work actually done.
- Does it track model and serial numbers for warranty and parts lookups?
- Yes. Model, serial, engine, and spec fields like deck size or hitch category are custom fields you define in-app, and they live on both the unit and the work order. An admin adds them in Settings without a migration or a support ticket. Note that Calibrate records warranty jobs for your own tracking — it does not submit warranty claims to an OEM for you.
- Can it handle parts inventory?
- Yes. Parts tracks the blades, belts, filters, and implement parts you stock and what each job pulls off the shelf, so fast movers stay visible and dead stock is obvious. Stock levels warn rather than block — a tech is never stopped from finishing a repair because a count is off.
- How much does dealer software for an ag or outdoor power shop cost?
- Calibrate is $2,000/month for Core (up to 5 users) or $5,000/month for Plus (up to 20 users, adding online card and ACH payments, QuickBooks Online sync, AI automations, and managed email from your own domain), with two months free on annual billing. Every module is included on every plan, so parts, work orders, and invoicing are not separate line items.
- Do I need a developer or a support ticket to change how it works?
- No, and that is deliberate. Custom fields, dropdown list contents, user roles, and record numbering are all configured by an admin in-app. The design rule we hold to is that an unfamiliar value or a missing config option should never be the reason a tech's save fails.
What Is a Dealer Management System (DMS)?
A plain-English explanation of what a dealer management system does, the modules that make one up, and how a modern DMS differs from a POS or a stack of spreadsheets.
Read itHow to Choose a Dealer Management System: A Buyer's Checklist
The questions that actually matter when you evaluate a DMS for an independent dealership — from data ownership and configuration to pricing models and total cost.
Read itWhy Your Software Should Never Block the Save
A look at the design principle behind Calibrate — that the work always goes through — and why user limits, missed payments, and unknown codes should never lock a dealership out of getting its job done.
Read itRun your ag & outdoor power business on Calibrate.
Pricing is published and every module is included, so there’s nothing to pry out of us on a call.