The fleet, the rentals, and the service — on one record.
Forklifts, generators, compressors, scaffolding — Calibrate keeps every unit's hours, status, and full service history in one place, so a machine's whole life from stock to rental to repair to invoice lives on a single record.
- See what's on rent and what's idle, per unit
- Between-rental service on the same record
- Published pricing — no demo required to see it
Fleet utilization · today
25 / 37
Units out
SS-262
Skid steer · Bobcat S650
Off Aug 3 · Contra Costa job
TH-1055
Telehandler · JLG 1055
Off Jul 29 · Delta Framing
MEWP-45
Boom lift · Genie S-45
In yard · ready
GEN-70
Generator · 70 kW
Down for service · alternator
Sound familiar?
“Half my rental fleet is out and I don't have a clean view of what's earning and what's idle.”
Rentals and inventory show on-rent vs. available per unit, so underutilized equipment is obvious instead of buried.
“Every forklift has hour meters, attachments, and a PM schedule — my software has boxes for none of it.”
Add hours, attachments, and service-interval custom fields you define in-app on each unit, no migration.
“A unit comes off rent needing service and goes right back out — then it fails on the next customer.”
Work orders against the specific machine capture the between-rental service, so a unit isn't rented out broken.
“Service contracts and rental billing are a mess of partial periods and add-ons I forget to charge.”
Quotes → rentals → financials carry rate, delivery, and add-ons all the way to the invoice.
Idle iron doesn't send you an invoice.
A machine that's out is obvious. A machine that's been sitting three weeks is the one costing you money quietly — and it's the one a spreadsheet never surfaces.
A fleet utilization chart. Two forklifts are heavily utilized at 88 and 74 percent, while a compressor at 22 percent and a scissor lift at 11 percent are mostly idle.
Answer the rental desk's question in one look.
Every machine is a row, every rental a bar. A row with no bar is available to promise — so you're not phoning the yard to find out what you can commit to.
A rental availability timeline. Unit X-2608 is on rent, L-1140 is overdue, E-0455 is free all week, and T-3312 has an upcoming booking.
How the day runs now, and how it runs after.
| Today | On Calibrate |
|---|---|
| Utilization is a guess, or a monthly spreadsheet exercise. | On-rent versus available is live per unit, so idle iron is obvious instead of buried. |
| Hour meters and PM intervals live on a clipboard. | Hours, attachments, and service intervals are fields on the machine you define yourself. |
| A unit comes off rent and goes back out before anyone services it. | Work orders sit on the same record, so between-rental service is visible before the next dispatch. |
| Partial periods and add-ons get missed at billing. | Rate, delivery, and add-ons carry from quote to rental to invoice without rekeying. |
Built for industrial & handling shops of every kind.
One system, whatever you sell, rent, or service. Here's how it fits the specific units you run.
Forklift & lift-truck dealers
Hour meters, attachments, and service history per truck, with rental and maintenance contracts attached.
Generator & power dealers
Kilowatt rating, fuel type, and run hours as custom fields, with rental and PM schedules on the unit.
Compressor & pump dealers
Specs, serials, and service history on each unit — rentals and repairs tied straight to it.
Scaffolding & access dealers
Track what's on rent, what's in the yard, and what it's earning across the fleet.
Calibrate is dealer management software for industrial & handling of every kind — including dealers of:
- reach truck
- pallet jack
- order picker
- stacker
- sideloader forklift
- rough-terrain forklift
- electric forklift
- LP forklift
- tow tractor
- container handler
- portable generator
- standby generator
- towable generator
- light tower
- air compressor
- towable compressor
- welder
- pressure washer
- floor scrubber
- sweeper
- conveyor
- hoist
- overhead crane
- jib crane
- gantry crane
- aerial work platform
- material lift
- scaffolding
- shoring
- trench box
The modules that carry your day.
Every plan includes the whole system. These are the parts a industrial & handling shop leans on most.
Inventory & assets
Spec-rich unit records (hours, attachments, serials) with live stock and on-rent status.
Rentals
Rental and service-contract terms, on-rent status, and utilization across the fleet.
Work orders
Scheduled maintenance and repairs logged against the specific machine with parts and labor.
Workforce
Clock the shop in and out; compare presence to hours on jobs.
Financials
Rental and service invoicing with online pay links, straight into aging and QuickBooks.
Define the fields your fleet carries — hours, kW, fuel, attachments — in-app, no migration and no support ticket.
Switching doesn't have to be a project.
You configure Calibrate yourself — no migration ticket, no waiting on a developer to add a field.
- 1
Import the fleet
Load customers and equipment from spreadsheets with the import wizard, included on every plan.
- 2
Define your spec fields
Add hour meters, kilowatt rating, fuel type, and attachment fields to your units in-app. An admin does it in Settings — no migration, no support ticket.
- 3
Put one contract through the loop
Quote it, rent it, service it between rentals, and invoice it — the whole cycle on one record, so you can judge the fit before you move the fleet.
Common questions from industrial & handling dealers.
- What software do forklift and material handling dealers use?
- Most run some combination of a generic accounting package, a rental spreadsheet, and paper service tickets, because traditional dealer systems are built around unit sales rather than a rental fleet that also needs service. Calibrate keeps the fleet, the rental contracts, and the work orders on a single record per machine, so a forklift's whole life — stock, on rent, in the shop, invoiced — is one history instead of three disconnected ones.
- Can I see rental fleet utilization?
- Yes. Every unit carries live on-rent versus available status, so you can see what is earning and what is sitting at any moment rather than reconstructing it monthly. Because rentals and inventory are the same record, a unit that keeps coming back for service between rentals is visible too.
- Does it track hour meters, attachments, and PM schedules?
- Yes, through custom fields you define yourself in-app. Add hour meters, kilowatt rating, fuel type, attachments, or service-interval fields to your unit records in Settings and they appear immediately — there is no migration, no developer, and no support ticket in the loop. Scheduled maintenance is then logged as a work order against the specific machine, with parts and labor.
- Can it handle service contracts as well as rentals?
- Yes. Rental and service-contract terms both live on the unit, and completed service flows into an invoice through the financials module. Online card and ACH payments and QuickBooks Online sync are included on the Plus plan.
- How much does it cost?
- Calibrate publishes its pricing: $2,000/month for Core (up to 5 users) or $5,000/month for Plus (up to 20 users, adding online payments, QuickBooks Online sync, AI automations, and managed email from your own domain), with two months free on annual billing. All modules are included on every plan rather than sold separately.
- How long does it take to get running?
- The import wizard loads your customers and equipment from spreadsheets on day one, and defining your own spec fields takes minutes in Settings rather than a scoping call. Heavier records — open rental contracts, work orders, invoice history — are where our team helps, and that timeline depends on how clean the data coming out of your current system is.
Choosing a DMS for Equipment & Rental Dealers
What crane, heavy-equipment, and construction-rental dealers should look for in a dealer management system — from spec fields and inspections to utilization and rental billing.
Read itWhat Is a Dealer Management System (DMS)?
A plain-English explanation of what a dealer management system does, the modules that make one up, and how a modern DMS differs from a POS or a stack of spreadsheets.
Read itWhy Calibrate Feels Fast — and Always Live
We built Calibrate on a modern, real-time foundation so the whole dealership sees the same thing at the same moment — no refresh button, no stale numbers, no waiting on the software.
Read itRun your industrial & handling business on Calibrate.
Pricing is published and every module is included, so there’s nothing to pry out of us on a call.