Every machine in the yard — one source of truth.
From 90-ton cranes to excavators, loaders, and dozers, Calibrate keeps every unit's specs, hours, status, and service history live — so sales and service stop working off different numbers and no machine goes out the gate uninspected.
- Crane & heavy equipment field packs built in
- Rentals, service, and invoicing in one system
- Published pricing — no demo required to see it
Inventory
Stock board
EX-350
Excavator · CAT 349
WL-966
Loader · CAT 966M
DZ-D6
Dozer · CAT D6
EX-320
Excavator · CAT 320
WL-926
Loader · CAT 926M
1 unit over 365 days — flagged for a price review
Sound familiar?
“The same machine shows 'available' on my website, in a spreadsheet, and to two salesmen at once.”
Inventory is one live record — status changes once and everyone sees it, killing the double-sold, double-listed problem.
“Wire-rope changes, annual inspections, and cert PDFs live in a filing cabinet and three guys' memories.”
The Crane and Heavy equipment field packs capture inspection dates, load rating, capacity, and powertrain on each unit — with the actual cert PDFs and photos attached.
“A crane went out with an operator whose cert had lapsed. That's the kind of thing that ends a company.”
Track operator certifications and their expiry as fields on the record and flag renewals before they lapse — so nobody unqualified ends up on the ticket.
“By the time I invoice a three-week rental, I've lost track of extra days and standby hours.”
Rentals track the contract term and on-rent status per unit, then turn it into an invoice with the extras still attached.
A description line can't hold a load chart.
When a dispatcher asks what you have that picks 28 t at 40 ft, the answer should be a filter — not a walk around the yard. Calibrate holds the specs as fields you can search, with the load chart and cert PDFs on the same record.
A comparison. In a generic system a 90-ton crane is one description line reading “90t all terrain crane, 2019”. In Calibrate the same machine carries separate fields for capacity, max boom, counterweight, jib, serial, and carrier, with the load chart and certification PDFs attached to the record.
The cert that lapses is the one nobody was watching.
Inspection dates, load tests, wire-rope history, and operator certifications live as fields on the unit — with the runway left on each one visible before it becomes a problem.
A compliance board listing an annual inspection, a load test, wire rope history, and an operator certification that expires in 18 days.
How the day runs now, and how it runs after.
| Today | On Calibrate |
|---|---|
| Fleet lives in a spreadsheet one person maintains. | One live record per machine — specs, hours, status, and service history, visible to everyone at once. |
| Cert and inspection PDFs sit in a filing cabinet. | Certs and inspection dates are fields on the unit with the PDFs attached, and expiring ones get flagged. |
| Rental extras get reconstructed from memory at invoice time. | Contract term, on-rent status, and add-ons carry straight through to the invoice. |
| Sales quotes a machine service already has torn down. | Status changes once and the whole shop sees it — no more double-sold iron. |
Built for heavy & construction shops of every kind.
One system, whatever you sell, rent, or service. Here's how it fits the specific units you run.
Crane dealers
Capacity, load rating, wire-rope history, and operator certs on each unit — flagged before an annual lapses.
Excavator & loader dealers
Hours, serials, attachments, and live stock status so a machine is never double-sold.
Dozer & earthmoving dealers
Acquisition date, cost, and status on every unit, so aging iron on the floor plan is obvious.
Aerial & lift dealers
Boom lifts, scissor lifts, and telehandlers by spec, with rental and inspection history attached.
Calibrate is dealer management software for heavy & construction of every kind — including dealers of:
- boom truck
- crawler crane
- tower crane
- rough-terrain crane
- all-terrain crane
- carry deck crane
- wheel loader
- track loader
- skid steer
- compact track loader
- backhoe loader
- mini excavator
- compact excavator
- motor grader
- scraper
- articulated dump truck
- off-highway truck
- bulldozer
- telehandler
- boom lift
- scissor lift
- trencher
- soil compactor
- roller
- pile driver
- concrete pump
- asphalt paver
- milling machine
- material handler
- drill rig
The modules that carry your day.
Every plan includes the whole system. These are the parts a heavy & construction shop leans on most.
Inventory & assets
One record per machine: capacity, hours, load rating, inspection and cert history, docs attached.
Rentals
Bare or operated rental contracts, per-unit on-rent status, mob/demob and standby terms.
Quotes
Machine + attachments + freight or operated-vs-bare rental quotes that convert to a contract.
Work orders
Log inspections, NDT, and repairs against the specific unit with parts and labor.
Workforce
Shop time clock for who's in — presence hours vs. time on jobs.
Financials
Invoice from rentals and repairs; customers pay online by card or ACH.
Built alongside a working crane dealer — the Crane and Heavy equipment field packs came straight from real machines: capacity, powertrain, carrier, dimensions. [VERIFY]
Switching doesn't have to be a project.
You configure Calibrate yourself — no migration ticket, no waiting on a developer to add a field.
- 1
Load your fleet
Import companies, contacts, and equipment from spreadsheets with the built-in import wizard — included on every plan, no charge.
- 2
Turn on the field packs
Switch on the Crane and Heavy equipment packs in Settings and every unit gains capacity, load rating, powertrain, and carrier fields. Add your own alongside them.
- 3
Run one rental end to end
Quote a machine, turn it into a rental contract, log the inspection as a work order, and invoice it — so you've seen the whole loop before you commit the yard to it.
Common questions from heavy & construction dealers.
- What is the best software for a heavy equipment dealer?
- The right fit depends on whether you rent, sell, or service — most heavy equipment dealers do all three, which is why running sales in one system, rentals in another, and service on paper falls apart. Calibrate is a dealer management system that keeps inventory, rentals, work orders, and invoicing on one record per machine, with crane and heavy-equipment spec fields built in. Pricing starts at $2,000/month for up to 5 users and is published on the site, so you can evaluate it without sitting through a demo.
- Can Calibrate track crane inspections and operator certifications?
- Yes. Inspection dates, load ratings, wire-rope history, and operator certifications are fields on the unit record, with the actual certificate PDFs and photos attached, and Calibrate flags them as they approach expiry so a lapse surfaces before the machine goes out. Important limit: Calibrate records and flags this information for your own compliance process — it does not file anything with OSHA, ANSI, or an OEM on your behalf.
- Does it handle both bare and operated rentals?
- Yes. Rental contracts carry the term, rate, and on-rent status per unit, and handle operated-versus-bare terms along with mobilization, demobilization, and standby. When the rental ends, those extras carry through to the invoice instead of being reconstructed from memory weeks later.
- How do I track machine hours and specs that generic software has no field for?
- Two ways, both self-service. The Crane and Heavy equipment field packs give you capacity, load rating, powertrain, carrier, and dimension fields the moment you switch them on in Settings. Beyond those, an admin can define any custom field they want in-app — no migration, no developer, and no support ticket.
- How much does heavy equipment dealer software cost?
- Calibrate publishes its pricing: $2,000/month for Core (up to 5 users) or $5,000/month for Plus (up to 20 users, adding online card and ACH payments, QuickBooks Online sync, AI automations, and managed email from your own domain), with two months free on annual billing. Every plan includes all modules — inventory, rentals, work orders, quotes, parts, CRM, and financials — rather than charging per module. Most incumbent DMS vendors in this space quote privately, so compare on total cost including per-module and per-seat fees.
- Can I move my data off my current system?
- Yes, in both directions. The import wizard loads companies, contacts, and equipment from spreadsheets on every plan, and our team helps migrate the harder records — rental contracts, work orders, invoices, and parts. You can also export everything you have at any time, self-serve, so your data is never held hostage.
Choosing a DMS for Equipment & Rental Dealers
What crane, heavy-equipment, and construction-rental dealers should look for in a dealer management system — from spec fields and inspections to utilization and rental billing.
Read itWhat Is a Dealer Management System (DMS)?
A plain-English explanation of what a dealer management system does, the modules that make one up, and how a modern DMS differs from a POS or a stack of spreadsheets.
Read itHow to Choose a Dealer Management System: A Buyer's Checklist
The questions that actually matter when you evaluate a DMS for an independent dealership — from data ownership and configuration to pricing models and total cost.
Read itRun your heavy & construction business on Calibrate.
Pricing is published and every module is included, so there’s nothing to pry out of us on a call.