Every trailer on the lot, from stock to invoice.
Utility, cargo, equipment, and specialty trailers — Calibrate keeps units, parts, and service in one place, so a sale, a parts order, and a warranty repair all live on one record instead of a POS and a spreadsheet.
- Trailers field pack: VIN, GVWR, coupler, brakes
- Sales, parts, and service on one record
- Published pricing — no demo required to see it
90-ton · GMK4090
All-terrain crane · Unit CR-04
Capacity
90 t
Boom
167 ft
Counterweight
24.2 t
Serial
GMK4090
Annual inspection
OSHA 1910.180 · logged Mar 12
Load test — 110%
Proof load · certified 5 mo ago
Wire rope
Main hoist · replaced 4 mo ago
Operator cert — B. Hollis
NCCCO mobile crane
Sound familiar?
“The same trailer shows available in two places and I've promised it to two customers.”
Inventory is one live record — status changes once and everyone sees it, so a unit is never double-sold.
“Every trailer has VIN, GVWR, axle count, and size — and my POS has one line for a description.”
Add VIN, GVWR, axle, and size as custom fields you define in-app on each unit.
“Warranty jobs, bearing repacks, and wiring fixes get lost between the counter and the bench.”
Work orders check a unit in, track the repair through to done, and hold parts and labor on the ticket.
“A sale is a trailer plus a hitch, plus wiring, plus a spare — I need it all on one invoice.”
Quotes build the whole deal as one document that becomes an invoice, nothing forgotten.
Your POS gives you one line for all of this.
VIN, GVWR, axle count, deck length, coupler, brakes — the details a customer asks about on the phone. In a description box none of them are searchable; as fields, you can filter the lot by them and quote straight from them.
A comparison. In a typical POS the whole trailer is one description line reading “20ft equipment trailer, tandem axle”. In Calibrate the same unit carries separate searchable fields for VIN, GVWR, deck, axles, coupler, and brakes.
A lot that sells, and a counter that services.
Most retail software handles the sale and leaves the service side on paper. On a trailer lot those are the same customer and often the same unit.
Sell the trailer, then Service it later, then Keep the history.
How the day runs now, and how it runs after.
| Today | On Calibrate |
|---|---|
| The lot is tracked in a spreadsheet and on the website separately. | One live record per trailer — status changes once and everyone sees it. |
| VIN, GVWR, and axle count get crammed into a description line. | The field pack gives every unit real spec fields you can search and quote from. |
| Bearing repacks and wiring fixes get lost between counter and bench. | Work orders check the unit in and hold parts and labor through to done. |
| The hitch and wiring get invoiced separately, or not at all. | One quote carries trailer, hitch, wiring, and spare into one invoice. |
Built for trailers & towing shops of every kind.
One system, whatever you sell, rent, or service. Here's how it fits the specific units you run.
Utility & cargo trailer dealers
VIN, GVWR, axle, and size as custom fields, with live stock status per unit.
Equipment & flatbed trailer dealers
Deck length, capacity, and configuration on each unit, tied to the customer who bought it.
Specialty & enclosed trailer dealers
Build specs and options captured on the unit, from quote to invoice.
Trailer parts & service
Track axles, couplers, and lighting you stock and what each repair consumes.
Calibrate is dealer management software for trailers & towing of every kind — including dealers of:
- utility trailer
- cargo trailer
- enclosed trailer
- flatbed trailer
- equipment trailer
- car hauler
- dump trailer
- gooseneck trailer
- fifth-wheel trailer
- bumper-pull trailer
- tilt trailer
- deckover trailer
- landscape trailer
- livestock trailer
- horse trailer
- boat trailer
- snowmobile trailer
- ATV trailer
- motorcycle trailer
- toy hauler
- concession trailer
- vending trailer
- office trailer
- refrigerated trailer
- tank trailer
- lowboy trailer
- drop-deck trailer
- pintle trailer
- hitch
- gooseneck hitch
- fifth-wheel hitch
The modules that carry your day.
Every plan includes the whole system. These are the parts a trailers & towing shop leans on most.
Inventory & assets
Units on the floor with your own VIN, GVWR, and spec custom fields and live status.
Quotes
Trailer + hitch + wiring + accessories as one deal that invoices cleanly.
Work orders
Warranty and repair tickets against the specific unit, with parts and labor.
Financials
Invoice the sale or the repair and see aging without a second system.
The Trailers & towing field pack covers VIN, GVWR, deck size, coupler, and brakes — turn it on in Settings, or add your own fields.
Switching doesn't have to be a project.
You configure Calibrate yourself — no migration ticket, no waiting on a developer to add a field.
- 1
Import the lot
Load your customers and trailer inventory from spreadsheets with the built-in import wizard, included on every plan.
- 2
Turn on the field pack
Switch on the Trailers & towing pack in Settings for VIN, GVWR, deck size, coupler, and brake fields on every unit — then add anything specific to your builds.
- 3
Sell one and service one
Quote a trailer with a hitch and wiring, invoice it, then open a warranty ticket against the same unit. Both halves of the business on one record.
Common questions from trailers & towing dealers.
- What software should a trailer dealer use?
- A trailer dealership is really two businesses on one lot — unit sales and a parts-and-service counter — and most retail POS systems only handle the first. Calibrate keeps units, parts, and repair tickets on one system, so a sale, a hitch install, and a warranty repair all attach to the same customer and unit. VIN, GVWR, axle, and size are built-in spec fields rather than a description line.
- Does it track VIN, GVWR, and axle specs?
- Yes. The Trailers & towing field pack covers VIN, GVWR, deck size, coupler, and brakes — switch it on in Settings and the fields appear on every unit. For build-specific options an admin adds custom fields in-app, with no migration and no support ticket.
- How do I stop a trailer being sold twice?
- Inventory is a single live record rather than a spreadsheet copy. When a unit's status changes it changes once, and every salesperson sees the same value immediately — which is what removes the double-sold and double-listed problem that comes from a spreadsheet and a website drifting apart.
- Can a quote include the trailer plus hitch, wiring, and accessories?
- Yes. One quote carries the trailer and every add-on as separate lines and converts to a single invoice, so the hitch, the wiring harness, and the spare do not get forgotten or billed on a separate ticket.
- Does it handle warranty and repair work?
- Yes. Work orders check a unit in, track the repair through to done, and hold the parts and labor on the ticket, which then invoices. Calibrate records warranty jobs for your own tracking; it does not file claims with a manufacturer on your behalf.
- How much does trailer dealer software cost?
- Calibrate publishes its pricing: $2,000/month for Core (up to 5 users) or $5,000/month for Plus (up to 20 users, adding online card and ACH payments, QuickBooks Online sync, AI automations, and managed email from your own domain), with two months free on annual billing. All modules are included on every plan.
What Is a Dealer Management System (DMS)?
A plain-English explanation of what a dealer management system does, the modules that make one up, and how a modern DMS differs from a POS or a stack of spreadsheets.
Read itHow to Choose a Dealer Management System: A Buyer's Checklist
The questions that actually matter when you evaluate a DMS for an independent dealership — from data ownership and configuration to pricing models and total cost.
Read itChoosing a DMS for Equipment & Rental Dealers
What crane, heavy-equipment, and construction-rental dealers should look for in a dealer management system — from spec fields and inspections to utilization and rental billing.
Read itRun your trailers & towing business on Calibrate.
Pricing is published and every module is included, so there’s nothing to pry out of us on a call.